Prerequisites
- An VATextract account (sign up free)
- A PDF or image invoice to process
Step 1: Sign In
Go to vatextract.com and sign in with your account.Step 2: Upload an Invoice
Tip: You can also forward invoices to your personal inbox address for automatic processing. Find your address in Settings → Email Forwarding.
Step 3: Review Extracted Data
Once processing completes, you’ll see:- Summary fields: Supplier name, invoice date, total amount, VAT
- VAT validation status: Green check for valid, warning for issues
- Line items: Each item with description, quantity, unit price, and amount
What if data is extracted incorrectly?
What if data is extracted incorrectly?
You can manually edit any extracted field. Click on a field to modify it, and your changes are saved automatically.
Step 4: Export Your Data
Click the Export button to download your data:| Format | Best For |
|---|---|
| Excel (.xlsx) | Full invoice with line items on separate sheets |
| CSV | Quick import to other systems |
| Airtable | Direct sync to your Airtable base |
| Google Sheets | Collaborative spreadsheet access |